UNHCR encourages suppliers to register their company with the United Nations Global Marketplace (UNGM). An application form is available on-line to register as a potential supplier. The UNGM is the common procurement portal of the United Nations system of organizations. In addition to providing suppliers of goods and services an avenue to introduce themselves to the UN system, UNGM offers the possibility of automatic alerts of relevant business opportunities.
Suppliers wishing to do business with UNHCR in a specific region or country in response to local/regional procurement opportunities should request registration directly with the local/ regional operation. Suppliers may also contact the Procurement Service in Budapest that accounts for a large part of UNHCR’s international procurement. Potential UNHCR suppliers will be asked to duly complete the UNHCR Vendor Registration Form and submit it together with a copy of their certificate of registration to the relevant office. Incomplete submissions will not be considered. Suppliers may be eligible for registration, but are not necessarily qualified for a certain procurement action. This latter status is only determined after a pre-qualification or a tender evaluation exercise. The UN Supplier Code of Conduct applies for all suppliers wishing to do business, or that are already doing business with UNHCR.
UNHCR Letter on Documentation Procedures on Tax Reporting (in Ukrainian)
UNHCR Vendor Registration Form
General Terms and Conditions
The general conditions have been crafted in order to ensure that United Nations contracts maintain uniform provisions relating to the status and the privileges and immunities of the organization, and its mode of operations as an international inter-governmental organization.
The general conditions are thus an essential element of UNHCR contracts and in the vast majority of cases the organization will not agree to modifications to, or omissions from, the general conditions.
Goods Services Goods and Services De Minimis
Frame Agreements
These fixed-term (usually 3-5 years) agreements are normally forged after an open international tender. They ensure that UNHCR can quickly place orders for its needs at fixed prices, but do not guarantee that the agency will buy a minimum or maximum amount of goods during the duration of the agreement. UNHCR’s frame agreements are non-exclusive.
Framework Agreement for the Provision of Services
Generic clauses which form a Long Term Agreement for services.
Sample of Frame Agreements for Goods
Generic clauses which form a Long Term Agreement for goods.