Temporary Assignment: Field Assistant, Otaci, Moldova

UNHCR is looking for a Field Assistant, G4 position based in Otaci, Moldova for a period of 2 months, with the possibility of further extension.

To carry out the functions of the position, the ideal candidate will:

• Support with the daily site requirements and site maintenance of the bus station;
• Conduct NFIs distribution, monitoring and post-monitoring;
• Provide/disseminate information and collect data on relevant issues to UNHCR and report to the supervisor accordingly;
• Act as interpreter in the exchange of routine information and respond directly to routine queries between UNHCR and local government, and persons arriving at the border respectively;
• Drive UNHCR vehicle for authorized passengers, deliver and collect documents, and other items;
• When using the official UNHCR vehicle, log official trips, daily mileage, gas consumption, oil changes, greasing, etc. and prepare reports on usage as required; ensure valid documentation for passengers, items, or cargo in the vehicle;
• Perform day-to-day maintenance and minor repairs and if necessary arrange for other repairs of the assigned vehicles and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards.
• Ensure that the steps required by rules and regulations, or other local requirements, are taken in case of involvement in an accident.
• Perform other related duties as required, especially related to reception, registration, and assistance of persons of concern of UNHCR.
• Working knowledge of English and Russian is mandatory, and Romanian is considered as an asset.

Education:

Business Administration – Other, Law – Other, Political Science – Other

Desired languages:

Romanian

Skills

• CL-Multi-stakeholder Communications with Partners, Government & Community
• CO-Drafting and Documentation
• IT-Computer Literacy

Field Assistant Organizational Setting and Work Relationships The Field Assistant is normally supervised by the Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor exercises close control and regular review of the work processes and provides regular advice and guidance.

The incumbent keeps frequent internal contact with staff members in the same duty station to exchange information and with external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
• Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
• Collect data and other information relevant to UNHCR and report to the supervisor accordingly.
• Keep regular contact with local authorities and implementing partners as requested by the supervisor.
• In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
• Liaise with local authority counterparts, partners and populations of concern.
• Direct incidents and problems to the supervisor when they cannot be resolved at their level.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience/ Degree: For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education: Not applicable

Certificates and/or Licenses: Business Administration, Law, Political Science (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential: Not specified

Desirable:  Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills (Functional Skills marked with an asterisk* are essential)

*IT-Computer Literacy

CO-Drafting and Documentation

CL-Multi-stakeholder Communications with Partners, Government & Community

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and the UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

 

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speak up and seek guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

General information:
This position is open to applications from internal and external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.

Candidates must meet the essential minimum requirements of the position and must have either Moldovan citizenship or the legal status necessary to work in Moldova.

UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality.

Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job descriptions, experience, and educational requirements for the appointment of a shorter duration (Temporary Appointment).

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme is subject to proof of WHO-approved vaccination against Covid-19.

Remuneration & Benefits:
A competitive compensation and benefits package is offered. The annual net salary is between MDL 196,193 and MDL 228,893 depending on relevant experience, excluding dependency allowances (if applicable), mandatory medical insurance and pension fund enrollment.

For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of the United Nations

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