DATE: 03/11/2024
REQUEST FOR QUOTATION: HCR/IRQ/BGD/2024/SUP/RFQ/110
SUPPLY AND DELIVERY OF ICT EQUIPMENT FOR UNHCR OFFICE IN ERBIL
QUOTATION TO BE RECEIVED BY: 12/11/2024 23:59 AT HRS IRAQ TIME
The Office of the United Nations High Commissioner for Refugees (UNHCR), established on
December 14, 1950, by the United Nations General Assembly1
, requests your price quotation
for the SUPPLY AND DELIVERY OF ICT EQUIPMENT FOR UNHCR OFFICE IN ERBIL
as specified in this Request for Quotation (RFQ).
1. REQUIREMENTS
Description: The SUPPLY AND DELIVERY OF ICT EQUIPMENT FOR UNHCR
OFFICE IN Erbil
– Delivery Location: DDP UNHCR Office Erbi, Iraq.
– Offer Validity:90 Days
– Delivery time: Maximum 30 days upon purchase order (PO) issuance.
Annex A The technical specifications and quantities of the required goods.
Your offer should include the following information/documentation:
– A valid Business Registration Certificate issued by the government of Iraq (Federal
Government or Kurdistan Region) as a General Trading/ (PASS/FAIL).
– A valid Tax Certificate/Clearance (PASS/FAIL).
– Submission of catalogue of the offered items (PASS/FAIL).
– Stamped, dated, and signed Financial Offer form (Annex B).
– Stamped, dated, and signed UNHCR General Conditions for the Provision of Goods
(Annex C) (PASS/FAIL).
– Stamped, dated, and signed UN Supplier Code of Conduct (Annex D) (PASS/FAIL).
– Stamped, dated, and signed Vendor Registration Form (Annex E).
– Submission of valid Vendor Registration Form (the bank account must be under
the Company’s name (not individual) – PASS/FAIL).
– Submission of delivery time in days (Maximum acceptable is 30 Days upon issuance
of a Purchase Order (PO) – (PASS/FAIL).
Please include the following all-inclusive price information in your quote (without VAT):
– Currency: IQD (Iraqi Dinar).
1 For further information on UNHCR, please see http://www.unhcr.org– Unit and total cost DDP to UNHCR office in Erbil.
– Total Cost for goods (all inclusive).
– Delivery Time (in days).
Please note that UNHCR has tax and duty exemption status. UNHCR will not be involved or
responsible for facilitating the customs clearance process.
Note: This document is not construed in any way as an offer to contract with your firm.
The Financial Offer is to be signed, stamped, and submitted as per the Financial Offer Form
(Annex B) in both PDF and Excel versions. Bids that have a different price structure may
not be accepted.
BANK ACCOUNT
UNHCR will not accept offers from companies that have not the following requirements in the
Vendor Registration Form (Annex E):
a) Commercial bank account
b) Name of the company has to match with the bank account
REQUESTS FOR CLARIFICATION:
Bidders are required to submit any request for clarification or any question in respect of this
RFQ by e-mail to: IRQBASUP@UNHCR.ORG, CC: ALKANANE@UNHCR.ORG on or before
12/11/24 at 11:00 HRS Iraq Local Time. Bidders are requested to keep all questions
concise. UNHCR will compile the questions received. UNHCR will copy any reply to a
particular question to all other invited bidders at once.
2. RFQ Submission
We would appreciate receiving your quotation on or before 12/11/2024 – 23:59 HRS Iraq
time by submission online via eTenderBox Tool, which can be accessed at
http://etenderbox.unhcr.org
To submit a proposal against UNHCR tender, the bidder needs to register in eTenderbox
system. Please refer to the eTenderbox user manual for bidders at Annex F: e-Tender Box
Supplier user manual. You are requested to get familiar with this tool and create a login by
registering your company in the system for access to the current and upcoming UNHCR
tenders.
Once the login is created, the bidder will be given access to the UNHCR available tenders.
Bidders can access the specific tender by clicking on the “tender reference number”, the
system will then navigate to the detailed tender review page, where separate technical and
financial submissions can be done.
It is the bidder’s responsibility to upload only technical documentation under the “Technical”
category and Financial documentation under the “Financial“ category.
Note: The official submission of the selected files for upload is done by clicking the ‘Save &
Submit’ button, therefore, this button has to be clicked before the deadline expires. If done
so, the selected files will be submitted and uploaded successfully even if the deadline expires
during the file upload. It is the Supplier’s responsibility to ensure that all files of the final offer
are submitted before the tender expiration deadline. In order to ensure the safe submission
of the full and final offer, it is recommended to have all files uploaded well before the tender
deadline.
_____________________________________________________________________________________Allowed extensions for files to upload are .doc, .docx, .xls, .xlsx, .rtf, .png, .jpg, .jpeg, .pdf,
.txt, .zip, .ppt, .pptx, .bmp, .rar, .gif, .tif and .tiff, however it is preferable to upload PDF files.
Executable files (.exe, .bat, .cmd etc.) should not be uploaded. All files should be clearly
labeled. The maximum size limit per file is 10MB.
UNHCR Iraq encourages suppliers to make their offer well in advance of the deadline to avoid
last-minute technical glitches in the submission. In case of technical query regarding the
eTenderBox, please send an email to the following helpdesk email address:
hqsmsbid@unhcr.org
IMPORTANT: The technical offer and financial offer are to be sent in separate documents.
Failure to do so may result in disqualification.
IMPORTANT: DEADLINE TO SUBMIT YOUR BID: 12/11/2024 BY 23:59 HRS Iraq time.
Any bid uploaded after this date and time will be rejected. UNHCR may, at its discretion,
extend the deadline for the submission of bids by notifying through eTenderbox.unhcr.org and
WWW.UNGM.ORG .
Please submit your offer using the Annexes provided. Offers not conforming to the requested
formats may be not taken into consideration.
Annexes:
Annex A- Technical Specifications with quantities.
Annex B – Financial Offer form.
Annex C- UNHCR’s General Conditions for the provision of goods
Annex D- Supplier Code of Conduct_english
Annex E – Vendor Registration Form
Annex F – e-Tender Box Supplier User Manual
RFQ -110 – SUPPLY AND DELIVERY OF ICT EQUIPMENT TO ERBIL OFFICE.
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