REQUEST FOR QUOTATION: No. RFQ/GRC/2024/013 Provision of conference and accommodation services in Athens for a 3-day residential training
Announcement on upcoming information session for suppliers
Dear Suppliers,
We would like to update you that on 16/09/2024, UNHCR introduced a new and more efficient tool to manage solicitation processes. By opting for a cloud-based Enterprise Resource Planning (ERP), UNHCR as an organization joins a growing number of organizations choosing to manage their functions through an ERP service.
The new Cloud ERP is an interactive platform, and all suppliers will be requested to use it, enhancing the procurement process and improving communication and transparency. The new system will support one stop center for vendor self-registration, participating in tenders, as well as managing and archiving Purchase Orders, Contracts and other related documentation.
Greece Operation is also part of this new development. Participation in UNHCR tenders (Requests for Quotations, Request for Proposals, Invitations to Bid) will necessitate supplier self-registration within the new Cloud ERP system via the Supplier Portal, in case a supplier is not already registered in Cloud ERP. In addition, all suppliers will need to submit their bids/offers through the new Cloud ERP system.
To equip suppliers that operate in Greece with the necessary understanding for this new system, we are committed to supporting you through this change. To this end, an information session will be organized on 23 October 2024 (11:00-13:00 Greece time), from UNHCR Greece Supply Unit in order to inform you about this transition and present to you the new system and its functionalities.
A TEAMS invitation will be shared with those suppliers that will express their interest to participate at the session by 20 October 2024, 23:59 Greece time. An email with expression of interest should be sent to at the UNHCR Greece Supply Unit at [email protected] indicating the name and the email address of the interested supplier representative.
We highly encourage your participation as this session will cover important topics for our future cooperation.
Rest assured, our operation in coordination with the Regional Bureau for Europe has taken every step to ensure that the transition will be as seamless as possible.
Yours sincerely,
UNHCR Greece Supply Unit
RFQ_GRC_2024_012 “Establishment of Frame Agreement(s) for the supply of baby care kits for UNHCR Greece”
RFP_GRC_2024_002 “Establishment of Frame Agreement for the provision of Legal Advisory Services to the Representation of UNHCR in Greece”.
- Annex A – Term of Reference
- Annex B – Case analysis
- Annex C – Financial Offer Form
- Annex D – Vendor Registration Form
- Annex E – General-Conditions Services 2018
- Annex F – UN Supplier Code of Conduct
- Annex G – Non- Disclosure and Confidentiality Agreement
- Annex H – eTenderBox Registration Guide
- Annex I – e Tenderbox Supplier User Manual
- RFP-GRC-2024-002_Cover Letter
- Clarifications_RFP_GRC_2024_002
RFP/GRC/2024/004 FOR THE ESTABLISHMENT OF A FRAME AGREEMENT FOR THE PROVISION OF CLEANING AND WASTE MANAGEMENT SERVICES AT THE UNHCR OFFICE IN ATHENS, GREECE
- Annex A – Terms of Reference
- ANNEX B – Financial Offer Form
- Annex C – Vendor Registration Form
- Annex D – General-Conditions Services EN 2018
- Annex E – UN Supplier Code of Conduct
- Annex F – eTenderBox Registration Guide
- Annex G – eTenderBox Supplier User Manual
- RFP-GRC-2024-004_FA cleaning services_CO Athens Addendum I-signed
- Clarifications
RFP/GRC/2024/003 FOR THE FOR THE ESTABLISHMENT OF FRAME AGREEMENT(S) FOR THE PROVISION OF donor database system development and maintenance services for UNHCR Private Sector Partnerships in Greece
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- Annex A_ Terms of Reference
- Annex B Technical offer form
- Annex C Financial Offer Form Addendum I
- Annex D Vendor registation form
- Annex E General Conditions – Services
- Annex F UNHCR Special Data Protection Conditions
- Annex G – UN SupplierCOC
- Annex H – eTenderBox Guide
- Annex I – e Tenderbox User Man
- Annex J – Indicative architectural diagram
- RFP-GRC-2024-003_ Cover Letter-Addendum I
- Questions & Answers RFP-2024-003
- RFP-GRC-2024-003_ NOTIFICATION FOR CANCELLATION
