DATE: 11/8/2024
REQUEST FOR QUOTATION: No. RFQ/CAI/021/2024
FOR THE ESTABLISHMENT OF FRAME AGREEMENT
FOR THE PROVISION OF PRINTING SERVICES
FOR ALL UNHCR OFFICES IN EGYPT
QUOTATION TO BE RECEIVED BY: 25 AUG 2024 by 23:59 Hrs.
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
The Office of the United Nations High Commissioner for Refugees (UNHCR) in Egypt invites qualified bidders to make firm offers for the establishment of a Frame Agreement for two (2), further extendable for another one (1) year for the provision of printing services, subject to operational requirement and vendor performance. As per the following specs:
Please find attached in Annex A more information about the items required (Technical specifications).
UNHCR reserves the right to procure one or more of the requested services and recurrency may vary according to operational requirements.
Bidders are required to submit any request for clarification in respect of this RFQ by email to [email protected] The deadline for receipt of questions is 16/08/2024 at 23:59 hrs.
We would appreciate receiving your quotation on or before 25/08/2024 – 23:59 hrs by email in PDF format ONLY TO [email protected] failing to do so may result in disqualification of your offer and marked INVALID.
Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 20 Mb so it may be necessary to send more than one e-mail for the whole submission.
Please indicate in the e-mail subject field:
– RFQ Reference: RFQ/CAI/021/2024
– Name of your firm
– Number of e-mails that are sent (example: 1/2, 2/2)
Your quotation must be valid as least for 60 days. The standard payment terms of UNHCR is net 30 days upon satisfactory delivery and installation of goods/services and acceptance thereof by UNHCR.
If your company is already registered with UNHCR, please submit an empty Vendor Registration Form clearly indicating your UNHCR vendor ID. If not, you should complete, sign and submit the Vendor Registration Form “Annex C”.
Please find attached in “Annex D” the UNHCR’s General Conditions of Contracts for Services. You must clearly indicate in your quotation if you accept them.
Please find attached in “Annex E” the UN Supplier Code of Conduct, please note that submitting an offer is deemed as full acceptance of UN Supplier Code of Conduct.
Please find attached in “Annex F” the “Confirmation on Vendor Sanctions” that you should complete, sign and stamp.
Your offer shall be prepared in English and/or Arabic. In case of error in the total, UNIT price will be considered for calculation.
Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties.
Offer: To be conducted via the attached Price Proposal form Annex B – Printing Services
UNHCR reserves the right to accept the whole or part of your quotation. UNHCR may at its discretion increase or decrease the proposed content when awarding the contract and would not expect a significant variation of the rate submitted. Any such increase or decrease in the contract duration would be negotiated with the successful bidder as part of the finalization of the Purchase Orders for Services.
UNHCR may, at its discretion, extend the deadline for the submission of quotation, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by UNHCR at its own initiative or in response to a clarification requested by a prospective supplier.
Please note that UNHCR is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to UNHCR’s general principles, including economy and efficiency and best value for money.
IMPORTANT: Your Company must be in the business for a minimum of three (3) years. Bidders in business for less than 3 years shall be disqualified.
UNHCR reserves the right not retain bid(s) submitted by a vendor that has performed poorly in the past 12 calendar months in terms of quality defaults, late deliveries and/or non-compliance with the contractual terms and conditions
The technical component of your offer will be evaluated using the PASS or FAIL criteria as per below:
| No. | Criteria | Assessment |
| 1 | The offered goods should fully conform to the specifications given in Annex – A | Pass / Fail |
| 2 | Sample delivered to the specified location(s) | Pass / Fail |
| 3 | The Company must provide proof that they have been in the business for minimum three (3) years on the tender closing date | Pass / Fail |
| 4 | Minimum 3 years of experience in the market providing printing services | Pass / Fail |
| 5 | 3 minimum references and past clients | Pass / Fail |
| 6 | Designation of (2) two focal points for UNHCR | Pass / Fail |
| 7 | Submission of company documents: License, Registration, and most recent tax certificate registration (رخصة شركة, شهادة إثبات سداد الضريبة, مستخرج من السجل التجاري العام ) | Pass / Fail |
| 8 | Article of association indicating the company’s authorized activities which must be relevant to the solicited goods/ Services.( عقد تأسيس الشركة) | Pass / Fail |
| 9 | Written confirmation on mobilization and delivery time within 1 week from receiving UNHCR Purchase Order. | Pass / Fail |
| 10 | The Vendor has submitted a signed and stamped copy of Vendor Registration Form or existing UNHCR vendor ID (Annex C) | Pass / Fail |
| 11 | The Vendor acknowledges the UNHCR General Conditions of Contract (Annex D) – a signed and stamped copy to be submitted | Pass / Fail |
| 12 | The Vendor acknowledges UN Supplier Code of Conduct (Annex E) a signed and stamped copy to be submitted | Pass / Fail |
| 13 | The Vendor has signed and stamped Annex G (Confirmation on sanction lists) | Pass / Fail |
Only Offers that PASS all the above criteria shall be considered for financial evaluation.
It is mandatory to deliver samples of the required items to the UNHCR office in World Trade Centre for inspection. Offers without samples are disregarded.
Delivery address: Nile corniche – Bulaq – World Trade Center Floor 14.
Samples to be submitted:
Samples shall be provided free of charge with no guarantee that they will be returned by UNHCR
unless the vendor agrees to take them back “as-is” and pays for their return, if applicable. UNHCR
shall give no guarantee as to the condition of the samples upon completion of possible testing and
the follow-on technical evaluation process.
Any Purchase Order (PO) issued as a result of this RFQ will be made in the currency of your offer. Payment will be made in accordance with the General Conditions for the provision of services and in the currency in which the PO is issued. Payments shall only be initiated after confirmation of successful completion by UNHCR focal point.
Please note that UNHCR strictly follows zero tolerance policy and as such, advises to its bidders not to offer any gifts, favor, hospitality, commission, etc. to UNHCR Staff. Any bidder found to be offering gifts, favor, hospitality, commission, etc. to UNHCR Staff will be placed on United Nations sanctioned list.
Please find the RFQ documents here RFQ 021 – 2024 Printing services
Thank you for your kind attention.
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