RFQ/CAI/006/2024 – FOR THE SUPPLY AND DELIVERY OF HP TONERS TO UNHCR Office

 DATE: 15 Feb 2024

 

REQUEST FOR QUOTATION: [No. RFQ/CAI/006/2024]

 

FOR THE SUPPLY AND DELIVERY OF HP TONERS

 TO UNHCR Office

 QUOTATION TO BE RECEIVED LATEST BY: 18 Feb  2024 by 10:00 AM (local time).

اخر موعد لاستقبال العروض هو 18 فبراير 2024 – 10 صباحا

 

INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 34 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.

 

1. REQUIREMENTS:

 

The Office of the United Nations High Commissioner for Refugees (UNHCR), Egypt, invites qualified bidders duly registered with the Government of Egypt to make a firm offer for the supply and delivery of HP Toner to UNHCR office.

The required quantities as follows:

IMPORTANT:

 

The above figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will require the totality of the above quantity.

 

The technical component of the submission will be evaluated using the criteria PASS or FAIL by using the exact same structure as outlined in (Annex A),

Please share the technical data sheets for each item separately .

 

Special Instructions:

 

• The cost must be inclusive of transportation/delivery, and VAT/TAXES.
• Awarded supplier must check/ inspect the items before dispatching them to destination.
• All rejected items must be replaced by the supplier at no cost to UNHCR.
• The quantity shown may increase or decrease although it is not expected to be substantial.
• Currency: EGP or USD

Your offer shall be prepared in English. In case of error the total, UNIT price will be considered for calculation.

 

Note: This document is not to be construed in any way as an offer to contract with your firm.

 

2. RFQ DOCUMENTS:

 

The following annexes form integral part of this request for quotation:

 

Annex A: Technical Offer Form

Annex B: Financial Offer Form

Annex C: UNHCR General Terms and Conditions for Goods

Annex D: UN Supplier Code of Conduct

3. Your Offer:

Please submit your Technical and Financial offer by using Annex A and Annex B:

1. Sign and stamp Annex A and Annex B.
2. The supplier must provide the data sheet for the items.

 

You are requested to hold your offer valid for 30 days from the deadline of submission. UNHCR will make its best effort to select a company within this period.

 

The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR.

The cost of preparing a bid and of negotiating a contract, including any related travel is not reimbursable nor can it be included as a direct cost of the assignment.

 

4. Bid Evaluation:

 

1. Technical Evaluation (Pass/Fail): UNHCR technical team will review submitted documents with the other additional technical information and confirm that your technical offer meets UNHCR requirement. Only passing companies will be considered for the financial evaluation.
2. Financial Evaluation: bids will be tabulated and compared for all participating bidders passing the Technical Evaluation stage. The PO may be awarded to the vendor(s) with the lowest priced offer passing the technical evaluation.

5. RFQ Submission:

We would appreciate receiving your quotation on/or before 18 Feb 2024 @ 10:00 AM (local time).

 

Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties.

 

Your offer/quotation must be duly signed and stamped with date sent via email on the given email address on or before the closing date and time. Submission email address: [email protected].

 

Please be aware that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.

Please indicate in the e-mail subject field:

برجاء عند تقديم العروض و المستندات الخاصه بالمناقصه الاتزام بتحديد العنوان كما يلي :

RFQ/CAI/006/2024 – FOR THE SUPPLY AND DELIVERY OF HP TONERS

 TO UNHCR Office

 

– Number of e-mails that are sent (example: 1/2, 2/2)

 

Please note that mail sent with different subject line may be disqualified.

 

IMPORTANT: Quotations that are otherwise addressed and/or copied or sent to other addresses or individuals other than the above-mentioned Supply staff members or unless otherwise advised, and that not bear the correct subject ,will be marked invalid and not considered for evaluation.

 

Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex B and UN Supplier Code of Conduct Annex C, which applies for all UNHCR procurement.

Please download the RFQ 006-2024 Docs.

Thank you for your kind attention.

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