Deadline has been extended till 20 Dec 2023 @ 10:00 AM
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DATE: 11 Dec 2023
REQUEST FOR QUOTATION: [No. RFQ/CAI/104/2023]
Renovation WTC – for UNHCR Egypt
QUOTATION TO BE RECEIVED BY: 19 Dec 2023 by 10:00 AM.
ABOUT UNHCR
UNHCR, the UN Refugee Agency, was established on December 21, 1950 by the United Nations General Assembly. The agency is mandated to lead and coordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 34 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.
UNHCR Egypt Office would like to procure one renovation work for one floor 960M2 at the World Trade Center.
The required full specifications are per the attached Annex A.
Your offer shall be prepared in English and/or Arabic. In case of error in the total, UNIT price will be considered for calculation.
Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties. The vendor should provide the rates for the whole requirement in Annex A.
The following annexes form integral part of this request for quotation:
Annex A: Detailed Specifications (20 files, Design brief and drawings)
Annex B: Specific additional terms for this RFQ
Annex C: Detailed technical evaluation criteria
Annex D: Financial Template (BOQ, ICT items total to be included in the BOQ and detailed item prices to be submitted in accordance with Design brief)
Annex E: Confirmation on EU Vendor Sanctions
Annex F: UN Supplier Code of Conduct
Annex G: Vendor Registration Form (June 2018 version)
Annex H: UNHCR General Terms and Conditions for Civil work
Bidders are required to submit any request for clarification in respect of this RFQ by e-mail to [email protected] with the subject of: Clarification request Renovation WTC RFQ#104/2023. Clarification requests with different subject lines may be disregarded. The deadline for receipt of questions is 23:59 in Cairo on 13 Dec 2023.
يجب على مقدمي العروض تقديم أي أسئلة أو استفسارات بخصوص الموضوع على الإيميل
:الموعد النهائي لاستقبال أي استفسارات هو 13 ديسمبر 2023. في تمام منتصف الليل يجب ان يكون موضوع – عنوان الايميل الخاص بأي استفسار كما يلي
Clarification request Renovation WTC RFQ#104/2023
| IMPORTANT:
Please note that Bid Submissions are not to be sent to the e-mail addresses above. Failure to comply with this provision may result in disqualification. |
UNHCR will reply to the questions received as soon as possible by means of publication on its website or by email to all invited bidders.
UNHCR will organize mandatory site visit on 13 Dec 2023 @ 11:00 Hrs at the World Trade Center, Floor 14.
برجاء الانتباه لوجود زيارة ميدانية يوم الأربعاء الموافق 13 ديسمبر 2023 الساعة الحادية عشر صباحا بمبنى مركز التجارة العالمي بكورنيش النيل ماسبيرو.
.هذه الزيارة إلزامية وفي حالة عدم المشاركة في الزيارة سوف يكون عرضكم غير مؤهل للمشاركة وسيتم استبعاده من المنافسة
A maximum of two representatives per company is allowed. Names and contact details of the company’s representatives must be provided prior to the site visit, by e-mail to [email protected]. The exact location of buildings will be shared by e-mail.
Participation to the site visit shall be at the bidders’ own expenses. There will be no reimbursement from UNHCR.
Participation to the site visit is mandatory. Not attending the site visit will lead to disqualification.
Please note that after the site visit, and the clarification deadline, a Questions & Answers document will be prepared and posted on the UNHCR website or distributed by email to all invited bidders.
Kindly send separate document(s) and/or mail for technical and financial proposals. Failure to do that may result in disqualification.
For the award of this procurement, UNHCR has established evaluation criteria which govern the selection of proposals received. Evaluation is made on both technical and financial basis. The percentage assigned to each component is determined in advance as follows:
Bidders are requested to submit a clear technical proposal to allow the technical committee to evaluate them against the criteria published in Annex C. It is recommended to create subfolders for each point of the technical evaluation criteria in Annex C.
| IMPORTANT: The Financial proposal will only be opened for evaluation if the supplier’s technical part of the proposal has scored the minimum obtainable marks by UNHCR’s technical evaluation team and has complied with all pass/fail requirements. |
The maximum number of points will be allotted to the lowest price proposal that is opened and compared among those invited firms. All other price proposals will receive points in inverse proportion to the lowest price; e.g., [total Price Component] x [US$ lowest] \ [US$ other] = points for other supplier’s Price Component.
For evaluation purposes only, the proposals submitted in currency other than US Dollars will be converted into US Dollars using the United Nations rate of exchange in effect on the date the submissions are due.
We would appreciate receiving your quotation on or before 19 Dec 2023 @ 10:00 AM. The quotations must be accompanied with the below mentioned documents.
Your offer/quotation must be duly signed and stamped with date sent via email on the given email address on or before the closing date and time Submission email address: [email protected]
Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.
Please indicate in the e-mail subject field:
Please note that emails sent with different subject line may be disqualified.
IMPORTANT: Quotations that are otherwise addressed and/or copied or sent to other addresses or individuals other than the above-mentioned Supply staff members or unless otherwise advised, will be marked invalid and not considered for evaluation.
QUOTATION TO BE RECEIVED before or on: 19 Dec 2023 @ 10:00 am.
The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR.
Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex H and UN Supplier Code of Conduct Annex F, which applies for all UNHCR procurement.
Please find the documents relevant to this request for quotation here. Further clarification and RFQ revision can be found here.
Thank you for your kind attention.
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