RFQ/CAI/091/2023 – FOR THE ESTABLISHMENT OF FRAME AGREEMENT FOR THE SUPPLY AND DELIVERY OF MATTRESSES OF 2 YEARS (1+1) – extension

Dear Bidders,

Please note this RFQ has been extended until Saturday 2 December 2023 – at midnight.

Thanks,

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DATE: 09 November 2023

REQUEST FOR QUOTATION: [No. RFQ/CAI/091/2023]

FOR THE ESTABLISHMENT OF FRAME AGREEMENT FOR THE SUPPLY AND DELIVERY OF MATTRESSES OF 2 YEARS (1+1)

QUOTATION TO BE RECEIVED LATEST BY: 25 November 2023 by 12:00PM (local time).

اخر موعد لاستقبال العروض هو 25 نوفمبر 2023

INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 34 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.

REQUIREMENTS:

The Office of the United Nations High Commissioner for Refugees (UNHCR), Egypt, invites qualified bidders duly registered with the Government of Egypt to make a firm offer for the establishment of Frame Agreement (s) for the supply and delivery of Mattresses.

IMPORTANT: Exact Scope of Work and Technical Specifications of the required scope of work. are detailed in (Annex A) of this document.

UNHCR may award Frame Agreement(s) with an initial duration of One (1) year, potentially extendable for a further period of one (1) year. The successful bidders will be requested to maintain their quoted price model for the duration of the Frame Agreement.

ترغب المفوضيه الساميه للامم المتحده لشئون الاجئين في مصر بعمل اتفاقيه/اتفاقيات بمده اوليه(1) سنه, قابله للتجديد لمده سنه اخرى, سيُطلب من مقدمي العروض الفائزين الحفاظ على الأسعار المقدمه طوال مدة الاتفاقيه.

The yearly estimated requirement is

2023

2024

100,000

Pieces

100,000

Pieces

الاحتياج السنوي المتوقع حوالي

2023

2024

100,000

قطعه

100,000

قطعه

IMPORTANT:

The above figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will require the totality of the above quantity. Quantities may vary and will depend on the actual requirements and funds available regulated by the issuance of individual Purchase Orders against the Frame Agreement.

Requests for clarifications

Bidders are required to submit any request for clarifications in respect of this RFQ by e-mail to [email protected], The deadline for receipt of questions is 18 November 2023 at 12:00 pm HRS. Bidders are requested to keep all questions concise. UNHCR will copy any reply to a question to all other invited suppliers.

All the emails sent requesting clarification MUST have the following subject otherwise UNHCR reserves the right NOT TO REPLY.

يجب على مقدمين العروض تقديم أي اسئله أو استفسارات بخصوص الموضوع على الايميل [email protected].
الموعد النهائي لاستقبال اي استفسارات هو 18 نوفمر 2023. يجب ان يكون موضوع – عنوان الايميل الخاص بأي استفسار كما يلي :

EMAIL SUBJECT: HCR/CAI/091/2023 – Query

The technical component of the submission will be evaluated using the criteria PASS or FAIL by using the exact same structure as outlined in (Annex A),

Special Instructions:

The cost must be inclusive of transportation/delivery, and VAT/TAXES.
Awarded supplier must check/ inspect the items before dispatching them to destination.
All rejected items must be replaced by the supplier at no cost to UNHCR.
The quantity shown may increase or decrease although it is not expected to be substantial.
Currency: EGP or USD

IMPORTANT: Mandatory Sample.

All bidders are requested to submit SAMPLES for the Mattress before 25 November to the address outlined below:

Sample to be delivered to UNHCR office as follows:

4 Umara Al-Yamani St – Zamalek “UNHCR Office, Behind Marriot Hotel

The below information should be written on the sample:

Company name:

Address:

Focal point name:

Mobile No.:

Email address:

Your offer shall be prepared in English. In case of error the total, UNIT price will be considered for calculation.

Note: This document is not to be construed in any way as an offer to contract with your firm.

RFQ DOCUMENTS:

The following annexes form integral part of this request for quotation:

Annex A: TECHNICAL SPECIFICATIONS FOR

Annex B: Financial Form

Annex C: UNHCR General Terms and Conditions for Goods

Annex D: UN Supplier Code of Conduct

Annex E: Photo- Mattresses

Your Offer:

Please submit your Technical and Financial offer by using (Annex A & Annex B):

Sign and stamp Annex A.
Sign and stamp Annex B Financial Form
Sign and stamp Annex E Photo
Submit photos, data and specification for the Mattresses.
Indicate the cost of delivery for each location as clarified in Annex B and the Cost of transportation required for a delivery destination.

Your Financial Offer must cover Supply and Delivery (all-inclusive cost) to all required destination mentioned in the Annex B.

You are requested to hold your offer valid for 90 days from the deadline of submission. UNHCR will make its best effort to select a company within this period.

The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR.

The cost of preparing a bid and of negotiating a contract, including any related travel is not reimbursable nor can it be included as a direct cost of the assignment.

Bid Evaluation:
Technical Evaluation (Pass/Fail): UNHCR technical team will review submitted documents with the other additional technical information and confirm that your technical offer meets UNHCR requirement. Only passing companies will be considered for the financial evaluation.

ITEM	TECHNICAL SPECIFICATIONS FOR FOAM MATTRESSES		Pass/Fail
1	Sample	The supplier provided the mandatory Sample
2	Size	190 x 80 x 10 cm (Size Tolerance ± 1cm)	Dimension———– Size Tolerance———–
3	Density	23 ~ 25 Kg/m³ (Tolerance 1Kg/m³)	——————-
4	Color	Preferably Dark Colors	———— (Yes/No)
5	Chemicals	Pure Foam Original Chemicals (Excluded from Calcium Carbonate powder or any other powder)	————— (Yes/No)
6	Foam Mattresses for adults, made of Polyurethane foam, covered with a removable and washable non-woven spun bound synthetic material (type Cover, min. 100gr/m2) or 100% cotton, with a zipper fastener		————— (Yes/No)

Financial Evaluation: bids will be tabulated and compared for all participating bidders passing the Technical Evaluation stage. The contract may be awarded to the vendor(s) with the lowest priced offer passing the technical evaluation.

RFQ Submission:

We would appreciate receiving your quotation on/or before 22 November 2023 @ 12:00PM (local time).

Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties.

Your offer/quotation must be duly signed and stamped with date sent via email on the given email address on or before the closing date and time. Submission email address: [email protected].

Please be aware that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.

Please indicate in the e-mail subject field:

برجاء عند تقديم العروض و المستندات الخاصه بالمناقصه الاتزام بتحديد العنوان كما يلي :

RFQ/CAI/091/2023 for Mattresses

– Number of e-mails that are sent (example: 1/2, 2/2)

Please note that mail sent with different subject line may be disqualified.

IMPORTANT: Quotations that are otherwise addressed and/or copied or sent to other addresses or individuals other than the above-mentioned Supply staff members or unless otherwise advised, will be marked invalid and not considered for evaluation.

Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex C and UN Supplier Code of Conduct Annex B, which applies for all UNHCR procurement.

RFQ can be in RFQ-Docs-2

Thank you for your kind attention.

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