DEADLINE EXTENSION:
Dear Suppliers,
Kindly note that the subject RFQ has been extended until Monday 9 October by 12:00 pm.
Thanks
Question And Answers:
Dear Suppliers,
We have received 2 questions related to the subject RFQ, following are the details to take note:
Question 1:
Answer 1:
“” As per the specs, it was requested for A4 paper only.
A3 exceeds the requirements but having one tray will result in non-compliance.
Thus, Anyway, if the A3 photocopiers meet the requirements then okay, otherwise they will fail “”
Question 2:
Answer 2:
Please check the Excel file named: Annex A-Technical & Financial Offer Form-Argeen request in the folder attached to the RFQ email.
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Amendment: 1
Dear Supplier,
In reference to the subject RFQ, please note the following amendment no:1
Wall fans supply and delivery only as installation: will be done by our side | Unit | 16 |
Your Financial Offer must cover Supply and Delivery only (without Installation) to Argeen border, in Aswan.
Note: The cost of the fans should not cover the installation, as the fans’ installation will be done by our side.
Thanks,
DATE: 2 October 2023
REQUEST FOR QUOTATION: [No. RFQ/CAI/078/2023]
FOR THE SUPPLY AND DELIVERY OF
ICT and other miscellaneous Items to Aswan
QUOTATION TO BE RECEIVED LATEST BY: 5 October 2023 by 12:00PM (local time).
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 34 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.
UNHCR Egypt Office invites qualified and eligible vendors, registered with the Government of Egypt, to make firm offers for the supply and delivery of Photocopier, printer, toners and wall fans for UNHCR Egypt. The detailed specifications can be found in the technical offer form attached as Annex A:
Offers should be submitted to all items mentioned in the following table:
ITEM | UoM | QTY |
Photocopier | Unit | 1 |
Toner Cartridges compatible with the offered photocopier | Unit | 5 |
Multifunction Printer | Unit | 1 |
Toner Cartridges compatible with the offered Printer | Unit | 5 |
Photocopying A4 paper | Unit | 30 |
Wall fans + installation | Unit | 16 |
Delivery Address: items need to be delivered to Argeen border in Aswan.
Special Instructions:
Your offer shall be prepared in English. In case of error the total, UNIT price will be considered for calculation.
Note: This document is not to be construed in any way as an offer to contract with your firm.
The following annexes form integral part of this request for quotation:
Annex A: Technical & Financial Offer Form (for bidder’s input)
Annex B: UNHCR General Terms and Conditions for Goods
Annex C: UN Supplier Code of Conduct
Please submit your Technical and Financial offer by using (Annex A):
Your Financial Offer must cover Supply / Delivery and Installation (all-inclusive cost) to Argeen border, in Aswan.
You are requested to hold your offer valid for 30 days from the deadline of submission. UNHCR will make its best effort to select a company within this period.
The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR.
The cost of preparing a bid and of negotiating a contract, including any related travel is not reimbursable nor can it be included as a direct cost of the assignment.
We would appreciate receiving your quotation on/or before 5 October 2023 @ 12:00PM (local time).
Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties.
Your offer/quotation must be duly signed and stamped with the date sent via email to the given email address on or before the closing date and time. Submission email address: [email protected].
Please be aware that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.
Please indicate in the e-mail subject field:
RFQ/CAI/078/2023 for ICT and other miscellaneous Items to Aswan
– Number of e-mails that are sent (example: 1/2, 2/2)
Please note that mail sent with different subject line may be disqualified.
IMPORTANT: Quotations that are otherwise addressed and/or copied or sent to other addresses or individuals other than the above-mentioned Supply staff members or unless otherwise advised, will be marked invalid and not considered for evaluation.
Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex C and UN Supplier Code of Conduct Annex D, which applies for all UNHCR procurement.
You can find the RFQ documents in the following link: RFQ Documents.
Thank you for your kind attention.
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