RFQ014/2022 for the Printing Service – UNHCR Egypt Deadline; 15/07/2022

 

The Office of the United Nations High Commissioner for Refugees (UNHCR), Cairo, invites qualified service providers to make a firm offer for the establishment of Frame Agreement(s) for the provision of printing services.

 

The following annexes form an integral part of this request for quotation:

 

Annex A:         Terms of References (ToR) & Scope of Works

Annex B:         Financial Offer Form

Annex C:         UNHCR General Conditions of Contracts for the Provision of Goods and Services – 2018

Annex D:         UNHCR Supplier Code of conduct

Annex E:         Vendor Form

 

 

The technical details of the products requested by UNHCR can be found in Annex A.

 

Your technical offer should clearly state whether or not the services you are offering are fully conforming to the product specifications given in Annex A. Clearly state and disclose any discrepancies with the specifications given.

 

The following details with relevant supporting documentation shall also be provided in the Technical Offer Form (Annex A)

 

Company Structure and Experience: Pass/fail criteria

• Ability to provide registration documents that the company is legally constituted in Egypt, including company size and brochure of the company.
• Minimum 3 years of experience in the market providing printing services.
• Provision of clientele list with a minimum of 4 references.
• Ability to designate two (2) experienced staff members to handle all UNHCR requests for printing and provide their contact details: telephone number and email address
• Minimum 2 (two) references of previous work with multinational companies, international institutions or similar multinational organizations
  • Provision of samples as per indicated in this tender document in 2.6 page 5.
  • Provision of a minimum of two (2) samples of previous printing works of acceptable quality, and relevance for similar organizations or companies.
  • Ability to provide quality assurance and warranty of the printing works.

 

 

 

2.4.2    Content of the FINANCIAL OFFER

 

Your separate Financial Offer must contain an overall offer in a single currency, either in the currency of your company’s country EGP or in US Dollars.

 

The prices offered should remain valid for the duration of the Frame Agreement contract.

 

The Financial offer is to be submitted as per the Financial Offer Form (Annex B). Bids that have a different price structure may not be accepted.

 

The following details shall be provided:

 

• • • Unit costs: The quotation should indicate the cost of charges per PRINTING SERVICES as stated in the Financial Form provided in Annex B

 

UNHCR is not exempt from all direct taxes and customs duties. With this regards, price has to be given with VAT as described in Annex B financial form.

 

You are requested to hold your offer valid for 120 days from the deadline for submission. UNHCR will make its best effort to select a company within this period. The pricing model quoted in the Supplier’s offer will remain valid for the duration of the Frame Agreement. UNHCR’s standard payment terms are within 30 days after satisfactory implementation and receipt of documents in order.

 

The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

 

            BID EVALUATION:

 

Supplier Registration:

 

The qualified suppliers will be added to the Vendor Database after investigation of the suitability based on the submitted Vendor Registration Form and supporting documents. The

the investigation involves consideration of several factors such as:

 

• • Financial standing,
  • Core business,
  • Track record,
  • Contract capacity.

 

This will be followed later by performance evaluation as a supplier such as:

 

• • Random/periodic testing of the supplier’s products,
  • Ability to respond quickly to Agency’s needs,
  • Timely delivery,
  • Dependability of products and services.
  • Lead time for delivery

 

 

SUBMISSION OF BID:

 

The offers must bear your official letterhead, clearly identifying your company.

 

Bids should be submitted via the [email protected]  and all attachments should be in PDF format. (Copies of the PDF format documents may, as an addition, be included in Excel or other formats etc.).

The Technical and Financial offers shall be clearly separated.

 

Samples to be submitted;

• • • • Desk Calendar
      • Wall Calendar
      • Notebook
      • Pens A type
      • Mug
      • USB

Deadline; 15/07/2022, 23:59 hrs Cairo Local time.

Please note that the General Conditions of Contracts (Annex D) will be strictly adhered to for the purpose of any future contract. The Pre-qualified vendor must confirm the acceptance of these terms and conditions in writing.

Annex A- Technical offer form_CAI-RFQ0142022 printing Services

Annex B – Financial Offer

Annex C UNHCR General Terms and Conditions of contract

Annex D UN Supplier Code of Conduct

Annex E- UNHCR_Vendor Regitration Form

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