Programme Assistant (United Nations Volunteer)
Target Start Date
15/07/2024
Expected End Date
31/12/2024
Type
Onsite
Mission and objectives
UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people.
Context
UNHCR initiated activities in Bulgaria in 1993 in tandem with the country’s accession to the 1951 Convention relating to the Status of Refugees and its 1967 Protocol relating to the Status of Refugees. Since then, it has been engaged with national and local authorities, civil society organizations and refugee, stateless and host communities to promote access to territory, legal status, and opportunities for legal and socio-economic inclusion. Currently, the office is supporting authorities and communities in the response to the needs of refugees fleeing the armed conflict in Ukraine and those from the Middle East, North Africa and Near Asia, who are seeking protection and opportunities for meaningful inclusion in Bulgarian society.
Under the supervision of the Operations Officer, the incumbent will assist UNHCR’s processes in the areas of project management and planning with the aim of ensuring timely progress. The incumbent will support coordination with stakeholders to collect information, monitor programme activities and implement administrative requirements. S/he is expected to work in line with the multi-functional team (MFT) approach as defined within the Programme Handbook, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
Task description
• Provide administrative assistance and support in regular programme processes and activities within the Operations/Programme unit.
• Support processes carried out by senior Programme and Operations staff to ensure Partnership Framework Agreements are established in a timely manner,
• Assist senior Programme, Operations and other UNHCR staff to ensure direct implementation of UNHCR activities is carried out effectively through participation in regular monitoring, assisting with administrative implementation requirements.
• Contribute to monitoring activities implemented through partnerships with Non-Governmental Organizations, Community-led Organizations and those under direct implementation in line with Programme Handbook and programming instructions.
• Any other related tasks as may be required or assigned by the supervisor.
Required experience
No experience required
Area(s) of expertise
Administration, Business management, Development programmes
Languages
Bulgarian, Level: Fluent, Required
English, Level: Fluent, Required
Required education level
Bachelor degree or equivalent in in the fields relevant to international relations, humanitarian action, law, political science, social sciences, and administration is desirable as well as 3 years of experience.
•Excellent oral and written skills, drafting, formulation, and reporting skills, accuracy and professionalism in document production and editing
•Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development
•Ability to adapt professionally in a challenging environment and work effectively in a multicultural team of international and national personnel
•MS Office and email/internet; familiarity with database management and office technology equipment
•Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines
Competencies and values
• Accountability
• Adaptability and flexibility
• Integrity
• Planning and organising
• Professionalism
• Self-management
• Teamwork and respect for diversity
• Commitment to continuous learning
• Communication
Living conditions and remarks
This assignment requires full-time engagement (8 hours/5 days per week). The contract lasts for the period indicated above with the possibility of extensions subject to the availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment.
The UN Volunteer will be expected to travel to the field, particularly to areas of high presence of refugees. He/she will be responsible for his/her own accommodation but will be eligible for daily allowance in accordance with the relevant policy.
The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities, and normal cost of living expenses. The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment, and contractual type and category, the payment of allowances will begin from the date of Commencement of Service.
Monthly Living Allowance: BGN 1770
Entry lump sum (one-time payment): USD 50
Please note that the amounts of MLA can vary according to fluctuations in the exchange rate.
Medical and life insurance:
• Medical insurance: The UN Volunteer will receive UNV-provided medical insurance coverage.
• Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment.
Leave entitlements:
• Annual leave: UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment.
• Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period.
• Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
• Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.
The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
This UNV assignment is subject to proof of vaccination against Covid-19 with WHO approved vaccine, unless the UNHCR Medical Service approves an exemption from this requirement on medical grounds
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